This page contains information on refunds, cancellations, and a variety of other policies. Some refund policies are event specific, and in that instance, the refund policy would have been presented to you prior to signing up for the activity. If you have any questions, email

Mazama Activity Rules

If you do not want to adhere to these rules, do not plan to participate in Mazama activities.

  • Harassment will not be tolerated on Mazama activities. All participants and leaders are expected to conduct themselves appropriately. See additional information on harassment below.
  • In case of an accident, illness, or other incapacity, participants are expected to pay their own medical or evacuation expenses whether or not they specifically authorized them. Note that all Mazama members have rescue insurance below 6000 meters worldwide.
  • Using substances (including medication) that impair judgement is prohibited on Mazama activities.
  • Alcohol and firearms are not permitted on Mazama activities (no exceptions). The activity begins and ends at the car, not upon returning to a high camp.
  • Pets are not allowed on Mazama activities, unless they are specifically noted as "dog" activities.
  • Media devices may be brought along but earbuds or headphones must be used and NO media device can be used while hiking or climbing.
  • Participants shall practice leave not trace ethics. 
  • Relates only to Climbing Activities: Participants 14 years of age or under must be accompanied on the activity by an adult responsible for them, who shall be required to remain with or descend with them. On climbs not scheduled as Family Climbs, neither the leader nor the assistant leader of any climb shall be the responsible adult for a climber 14 years of age or younger. If the responsible adult descends, all climbers for whom he/she is responsible shall be required to descend as well.

Harassment Policy

The Mazamas does not condone or tolerate harassment in connection with any of its programs or activities. The Mazamas is committed to maintaining an environment of respect for its members and everyone who participate in our activities, free of harassment of any kind including harassment based on sex, race, national origin, religion, age, disability, sexual orientation, or other factors, which do not affect the safety of the participants in Mazamas activities.

This policy applies to actions by any member or participant toward another, including in the capacity of a leader, instructor, volunteer, employee, or officer. Anyone who believes he or she has experienced harassment should report the conduct to the Mazama staff (use reporting form link).

Persons who violate this policy may be denied the opportunity to participate in Mazama activities and/or may have their membership status restricted or terminated.

Reporting an Incident

If you have had an issue with problem behavior, harassment, or assault in a Mazama activity, please report the incident. We are committed to responding to all reports within a one week period. If an investigation is warranted, we will work to ensure it is as thorough and swift as possible. 

File a Report

Activities Refunds

  • If you are accepted on an activity (refers to a climb, hike, activity, backpack, snowshoe) and then make the decision to cancel, there is NO REFUND.
  • If you are accepted on an activity and the activity is canceled, there will be a full refund.
  • If are accepted on an activity that is changed to a different objective you have the option for a refund if you choose to not participate in the new objective. (Examples include: Applying for a Mt. Hood climb that is changed to a Mt. Jefferson climb. Applying for a Yocum Ridge hike that is changed to a Elk-Kings Hike.) 
  • ​Cancellations due to medical reasons may receive a refund based on a case by case basis. Any medical refund would require a doctor's note. Requests for refunds based on illness must be requested within a week of the activity start date.

Pregnancy Deferral

Eligibility: Any woman who has been selected for a Mazama course and becomes pregnant prior to the course starting, or in the case of longer courses, during the course.

Procedure: Submit Pregnancy Deferral request in writing to the Education Coordinator any time after acceptance, and prior to the course beginning. Submit along with request written confirmation of the pregnancy signed by a medical professional.

After deferral, the entrant will be able to re-join the accepted entrants list on any one of the three years following the deferral. For example, a pregnancy deferral used for an entrant in 2019’s BCEP will be granted entry in 2020, 2021, or 2022. She must enter BCEP during the normal application window for the BCEP she chooses to participate in, and then notify the Education Coordinator that she will use her deferred entry status prior to the close of the application window.

At the time of deferral, if prior to course start, the entrant will have her entry fee refunded in full; she will pay a new entry fee at the time of re-entering the run. If the course is already in progress, we will work with the entrant to determine a pro-rated refund.